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Admin Assistant/Director (Remote) ID-7566

Position Purpose

The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department.

Key Responsibilities

Direct Manager/Direct Reports

  • This position typically reports to Director/Sr. Director
  • This position has 0 Direct Reports

Travel Requirements

  • No travel required.

Physical Requirements

  • Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

Working Conditions

  • Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
  • No travel required

Minimum Qualifications

  • Must be eighteen years of age or older.
  • Must be legally permitted to work in the United States.
  • Provides primary support to a specific supervisor and/or department.
  • Typically has frequent contacts outside the workgroup.
  • Typically assignments follow existing routines or instructions.
  • Typically considers among a few options and past practice when solving problems
  • Typically, guidance is always available and prior permission is required before changing work methods.

Preferred Qualifications

  • PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
  • Strong written/verbal communication skills, strong organizational skills and attention to detail, & strong interpersonal skills.
  • Skills in operating office equipment (e.g., fax, copier, phone, etc.)

Minimum Education

  • The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.

Preferred Education

  • No additional education

Minimum Years Of Work Experience

  • 2

Preferred Years Of Work Experience

  • No additional years of experience

Minimum Leadership Experience

  • None

Preferred Leadership Experience

  • None

Certifications

  • None

Competencies

  • Action Oriented
  • Decision Quality
  • Collaborates
  • Instills Trust
  • Situational Adaptability
  • Communicates Effectively
  • Customer Focus
  • Resourcefulness
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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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