Personal assistant to president & bookkeeper- remote Id-1958

oin our esteemed organization, a reputable company with over 50 years of industry experience, as we offer a unique opportunity for a Bookkeeper/Personal Assistant to the President. This role is designed for individuals seeking a stable and enriching work environment with significant growth potential. After a successful 90-day probationary period, remote work flexibility will be considered.

Job Overview

We are looking for a meticulous and proactive professional to support our President and manage essential bookkeeping duties. This position calls for a multi-tasker who thrives on independence and maintains a positive demeanor in all interactions. A commitment to personal and professional growth within our organization is crucial.

Key Responsibilities

  • Oversee bookkeeping tasks, including Accounts Receivable and Accounts Payable
  • Conduct monthly bank reconciliations
  • Manage annual registrations with the state
  • Provide personal assistance to the President, including vacation planning and email management
  • Execute filing and scanning tasks
  • Maintain office and kitchen inventory
  • Prepare bank deposits
  • Create and manage spreadsheets using Excel
  • Summarize leases and contracts
  • Manage the President’s calendar and track critical lease and contract dates
  • Conduct necessary research as required

Required Skills

  • Proficient in Microsoft Office Suite, particularly Excel
  • Expertise in QuickBooks
  • Knowledge of real estate practices
  • Exceptional organizational and detail-oriented abilities
  • A proactive and positive attitude

Qualifications

  • Proven proficiency in Excel and QuickBooks
  • Strong mathematical aptitude
  • Familiarity with standard office equipment (phone, fax, copier, scanner)
  • Background in accounting
  • Excellent written and verbal communication skills
  • Ability to meet strict deadlines
  • Paralegal experience is a valued asset

Career Growth Opportunities

This role presents extensive opportunities for personal and professional advancement. As our company continues to grow, we are committed to fostering the development of team members who seek to enhance their skills and progress within our organization.

Company Culture And Values

Our organization prides itself on a collaborative and supportive work environment. We value diversity and encourage open communication and teamwork, allowing employees to thrive together.

If you seek a position that offers significant potential for growth, a welcoming workplace, and the opportunity to make a meaningful impact, we invite you to apply. We look forward to having you on our team! 

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

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With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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