Back Office Administrator Id-1755

Job Overview:

We are looking for a proactive and highly organized Back Office Administrator to support a busy real estate professional. The ideal candidate will be tech-savvy, detail-oriented, and able to assist with administrative tasks such as managing schedules, preparing documents, following up with clients, updating the CRM, and uploading property listings. If you thrive in a fast-paced environment and have experience in the real estate industry, we’d love to hear from you!

Key Responsibilities:
  • Task Management: Keep the real estate agent on track by pushing him to complete tasks and reminding him of upcoming meetings and appointments.
  • Document Preparation: Prepare, organize, and manage documents and paperwork related to real estate transactions (contracts, agreements, disclosures, etc.).
  • Client Follow-Up: Communicate with clients to follow up on inquiries, provide updates on transactions, and assist with any questions.
  • CRM Management: Update and maintain the CRM system with client details, transaction progress, and any other relevant information.
  • Listing Management: Upload property listings to real estate platforms, ensuring all information and photos are accurate and up to date.
  • Call Support: Attend and participate in client calls when necessary, ensuring all follow-up actions are completed.
  • Calendar Management: Schedule and coordinate meetings, calls, and appointments, ensuring no scheduling conflicts.
  • Administrative Support: Assist with general administrative duties such as email management, data entry, and file organization.

Requirements

  • Proven experience as a Virtual Assistant or Real Estate Assistant in the real estate industry.
  • Tech-savvy with the ability to quickly learn new tools and platforms.
  • Experience using CRM systems Proficiency in Google Suite (Docs, Sheets, Calendar, Drive).
  • Highly organized and able to manage multiple tasks and priorities simultaneously.
  • Strong communication skills, both verbal and written.
  • Ability to attend and assist in client calls professionally.
  • Detail-oriented with strong follow-through on tasks.
  • Self-starter who can work independently in a remote setting.

Preferred Qualifications:

  • Experience working in a real estate setting is highly preferred.
  • Familiarity with real estate platforms such as Zillow, MLS, or Realtor.com is a plus.

Benefits

  • Client Relationship: You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently.
  • Payment: All payments for your services will be handled directly by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you.
  • Vacation Leaves and Holidays: While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client's business needs and any specific policies or preferences they may have in this regard. 
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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

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With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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