IND_Specialist_Expense Payable_Travel and Expense accounting Id-2815

January 24, 2025

Lowe’s Companies, Inc. (NYSE: LOW) is a FORTUNE® 50 home improvement company serving approximately 16 million customer transactions a week in the United States. With total fiscal year 2023 sales of more than $86 billion, Lowe’s operates over 1,700 home improvement stores and employs approximately 300,000 associates. Based in Bengaluru, Lowe’s India develops innovative technology products and solutions and delivers business capabilities to provide the best omnichannel experience for Lowe’s customers. Lowe’s India employs over 4,200 associates across technology, analytics, merchandising, supply chain, marketing, finance and accounting, product management and shared services. Lowe’s India actively supports the communities it serves through programs focused on skill-building, sustainability and safe homes. For more information, visit, www.lowes.co.in.

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About the Team

The T&E team works closely with employees across the organization to review and validate travel and expense reports, ensuring that all expenses are appropriately categorized, documented, and meet compliance standards. In addition, the team collaborates with vendors, such as travel agencies and hotels, to resolve discrepancies or issues related to invoices and billing.

Job Summary:

The Travel and Expense (T&E) Specialist will play a critical role in managing the company’s travel and expense program within the Accounts Payable department. This individual will be responsible for overseeing the full lifecycle of employee travel and expense submissions, ensuring that all travel-related expenditures are processed accurately, comply with company policies, and are appropriately reflected in the financial system.

As a key member of the Accounts Payable team, the T&E Specialist will work closely with internal stakeholders—including employees, department managers, and the finance team—to maintain an efficient and compliant expense management process. The role requires a combination of strong organizational skills, attention to detail, and a deep understanding of both company policy and industry best practices for managing corporate travel and expenses.

Roles & Responsibilities:

Core Responsibilities:

Expense Report Processing - Review and process employee travel and expense reports, ensuring compliance with company policies & corporate credit card guidelines.
Policy Compliance - Ensure adherence to the company's travel and expense policies, including the proper categorization of expenses, receipt collection, and adherence to spending limits.
Reconciliation and Reporting - Reconcile corporate credit card statements and employee expense reports with accounting records. Ensure that all expenses are properly documented and accounted for in the company’s financial systems.
Audit and Documentation - Conduct periodic audits to ensure compliance with company travel and expense policies. Maintain organized records of travel documentation, receipts, and expense reports in compliance with internal control and audit requirements.
Assistance with Reporting: Assist with the preparation of financial reports related to travel and expenses, including monthly and quarterly reconciliations and any ad-hoc reporting needs.
Process Improvement: Collaborate with the Accounts Payable team to identify opportunities for process improvements in travel and expense management and assist with the implementation of new systems or tools to streamline workflows.

Years of Experience:

4-6 years of relevant experience in Travel & Expense Process.
Prior Proven experience in Corporate card processes and T&E
Operating knowledge & exposure to ERP systems (COUPA/SAP Concur)

Education Qualification & Certifications (optional)

Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred, or equivalent work experience.
Excellent verbal and written communication skills, with the ability to communicate effectively with employees at all levels of the organization.
Proficiency in Microsoft Excel, and experience with expense management software (e.g., Concur, SAP, Coupa) is highly preferred.
Ability to independently troubleshoot and resolve issues related to expense reports, corporate credit card transactions, and vendor billing discrepancies.

Skill Set Required

Primary Skills (must have)

Expertise in processing employee travel and expense reports accurately and efficiently.
Clear and effective communication with employees at all levels, providing guidance on expense report submissions, policy adherence, and answering inquiries related to T&E matters.
Strong analytical skills to identify discrepancies in expense reports and investigate potential issues.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Ability to thoroughly review each expense report, cross-check supporting documentation, and ensure all entries are accurate before processing payments.

Secondary Skills (desired)

Familiarity with continuous process improvement methodologies to help streamline T&E processes and reduce inefficiencies.
Ability to collaborate effectively with other departments, including HR, procurement, and finance, to ensure smooth processing of travel-related expenses.
Advance Excel Skills.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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DISCLAIMER

Other Jobs You May Be Interested In

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

5. HOW DO YOU PROCESS INFORMATION?

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

8. HOW TO PRIORITIZE WORK?

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

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