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Administrative & Fiscal Support Specialist ID-7416

Duties and Responsibilities

  • Other duties as assigned.
  • Denotes Essential Functions


Minimum Qualifications

  • Possession of a baccalaureate degree in Business Administration, Education, Arts & Sciences, or related field and 0 year(s) of progressively responsible professional experience with responsibilities for business administration, program administration, and/or supporting executives/administrators; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
  • Functional knowledge of principles, practices and techniques in the area of business administration, program administration and/or supporting executives/administrators demonstrated by knowledge, understanding and ability to apply concepts, terminology.
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration, program administration and/or supporting executives/administrators.
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of business administration, program administration and/or supporting executives/administrators.
  • Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
  • Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
  • Demonstrated ability to operate a personal computer, apply word processing software, and spreadsheet software.
  • Demonstrated strong organizational skills, with the ability to work efficiently under pressure, handle frequent interruptions, and remain flexible while managing multiple concurrent assignments with competing deadlines.
  • Demonstrated ability to apply tact and diplomacy when interacting with various groups and handling confidential or sensitive information.
  • Ability to follow both oral and written instructions.


Desirable Qualifications

  • Professional experience in a higher education environment, with an understanding of academic administration and operations.
  • Proficiency in database management systems and Microsoft Office Suite.
  • Experience with InDesign, Creative Cloud, and other design or media software, with the ability to create materials for events, communications, and marketing.
  • Experience with project management techniques, such as agile or scrum, and the ability to manage multiple projects efficiently in a team-oriented environment.
  • Demonstrated attention to detail, ensuring accuracy in documentation, reporting, and compliance with procedures.
  • Demonstrated time management skills, with the ability to prioritize tasks and manage competing deadlines effectively.
  • Demonstrated customer service skills, with the ability to manage requests and inquiries professionally.
  • Demonstrated ability to foster a collaborative, team-oriented environment.


To Apply:
Note: If you have not applied for a position before using NeoGov, you will need to create an account. Applicant must submit the following:

  • Cover letter;
  • Resume;
  • Names and contact information (telephone number and email addresses) of at least three professional references;
  • Official transcript(s) (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.).
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1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

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10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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